Tournament Planning Key Milestones

by GTS on June 24th, 2014

MANAGE YOUR TOURNAMENT LIKE A PRO

CREATING DETAILED TIMELINES AND ACTION TASK LISTS
 
“Begin with the end in mind”. That was the simple yet ground breaking suggestion from legendary management consultant Stephen Covey in The 7 Habits of Highly Effective People. You would think he was talking about running golf tournaments!

To do so start with a simple thought. What do I need to accomplish and by when (Key Milestones), and what are the specific steps (Tasks) I need to get there on time. Work backwards!

Taking the time to do this will help eliminate (or at least reduce) the typical stress of managing a golf tournament. It will also show your superiors, Board of Directors or Event Committee that you are in control of the process.
And it’s easy to do.

Start with the Key Milestones. Those are the major deliverables in your Time Line that will require previous Tasks.

For instance, maybe a Key Milestone is “Complete Sponsorship Packages”. To do that would require that you:

1. contract with the golf course for green fees, food and beverage prices, service charges etc.

This allows you to:

2.       Create a Detailed Budget with other expenses. Which allows you to:
3.       Determine your Cost per Player, Cost per Foursome and Cost per            
          Sponsorship Package before you finish writing the packages and set the      
          price values.
 
Other Key Milestones:
  • Collateral/Web Site        
  • Ongoing Meetings          
  • Meeting Sponsors                 
  • Ordering Golfer Gifts (see our GTS Golfer Gift options)
  • Banners/Signage (see our GTS Tournament Signage options)
  • Ordering Hole-in-One Insurance (see our GTS HIO Insurance options)
  • Ordering Awards (see our GTS Award and Trophies options)            
  • Volunteer Assignments               
  • Post Event Analysis
This can all be scheduled in a basic Excel Spreadsheet or, and especially if you manage multiple events per year try Microsoft Project. I use it and it’s wonderful. I use the Gantt Chart. It’s detailed, tasks can be assigned to individuals etc. And it’s very visual.
 
Take control of your tournaments task management issues today!


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