First Year Tournament Jitters? We're Here to Help!

We've seen it all since 2001 - take advantage of our experience by asking any and all questions you may have, we're happy to help.

Planning a charity golf tournament involves several steps, including organizing the event, securing sponsors, promoting the tournament, and managing logistics.

Here are some steps to help you get started:

1. Define the Goals for your First Year Charity Golf Tournament

• Purpose: Clarify the purpose of the tournament and the cause you are supporting.

• Fundraising Target: Set a realistic fundraising goal and use The SuperTicket Fundraising Package to effectively raise funds at your event - giving your golfers a chance to win a $1,000 putt or even a $100k shot!

2. Organize Your Team

• Committee: Form a planning committee with specific roles such as sponsorship, marketing, logistics, and volunteer coordination.

• Volunteers: Recruit volunteers to help on the day of the event.

3. Select a Date and Venue

• Date: Choose a date that does not conflict with other major events.

• Golf Course: Reserve a golf course well in advance. Consider the course's capacity, location, and amenities.

4. Budgeting

• Expenses: Estimate costs for venue, catering, prizes, marketing, and other essentials.

• Revenue: Plan for revenue streams such as entry fees, sponsorships, auctions, and donations.

5. Sponsorship

• Packages: Create different sponsorship packages with various levels of benefits.

• Outreach: Reach out to potential sponsors and present them with the opportunity to support your cause.

• See our Sponsorship ideas post here
• Recognize Sponsors on a number of products/ideas that will go home with your golfers so their sponsorship money is effective/positive ROI (return-on-investment)
• Use Sponsor Plaques for on-course sponsor recognition and for a custom gift the sponsors will take home!
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6. Marketing and Promotion

• Website: Create a website or webpage with event details and registration information.

• Social Media: Use social media platforms to promote the event.

• Flyers and Posters: Distribute promotional materials in the community.

• Media Coverage: Contact local media for coverage.

7. Registration

• Online Registration: Set up an online registration system to streamline sign-ups.

• Forms: Ensure all necessary forms are easy to access and complete.

8. Prizes and Awards

• Categories: Determine prize categories (e.g., best team, longest drive, closest to the pin).

• Awards: Secure attractive awards for winners and participants.

9. Day-of-Event Logistics

• Check-In: Organize a smooth check-in process for participants.

• Sponsor and Event Signage: Banners, Corrugated Signs with H-stakes, Golf Cart Clings, Sponsor Plaques (our signature sponsor recognition item), Custom Caddie Bibs

• Food and Beverage: Arrange for catering and hydration stations.

• Volunteers: Assign volunteers to specific tasks and locations.

10. Post-Event

• Thank Yous: Send thank-you notes to participants, sponsors, and volunteers.

• Financial Summary: Prepare a financial summary and report on the funds raised.

• Feedback: Collect feedback from participants to improve future events.

Additional Tips

• Weather Contingency: Have a plan in case of bad weather!

• Insurance: Consider event liability and/or weather insurance 

Please call or email us for additional information or if you have any questions, we'd love to hear from you!

1 (877) GTS-0555 or INFO@GTStournaments.com