MASTER CHECKLIST for your Charity or Corporate Golf Tournament
MASTER CHECKLIST — Charity & Corporate Golf Tournament
PHASE 1: Pre-Event Planning (6–12 Months Before)
Goal: Lock in the venue, secure sponsors, and start registrations.
1. Secure Your Course & Date
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Call courses early — spring and fall weekends book fast.
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Negotiate:
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Complimentary foursomes for sponsors.
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Use of banquet room for awards.
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Carts, range balls, and scorecards included.
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2. Form Your Committee
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Roles:
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Sponsorship Lead – sells packages & handles sponsor relations.
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Golfer Recruitment Lead – fills the field.
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Logistics Lead – coordinates course, contests, vendors.
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Auction/Raffle Lead – gathers prizes.
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Marketing Lead – oversees promotion & social media.
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3. Build Sponsorship Packages
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Platinum: $5,000+ (banner, hole signage, dinner recognition, 2 foursomes).
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Gold: $2,500 (hole signage, 1 foursome).
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Silver: $1,000 (hole signage, program listing).
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Add specialty options: beverage cart sponsor, hole-in-one sponsor, lunch sponsor.
4. Launch Event Website & Registration
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We recommend BirdEase - other options: Golf Genius, Event Caddy, BlueGolf) for registration & payment.
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Include:
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Tournament story & beneficiary.
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Schedule & format (scramble is most common).
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Sponsorship tiers.
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Online payment option.
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PHASE 2: Marketing & Recruitment (4–6 Months Before)
Goal: Fill the course & sell sponsorships.
1. Email Campaign
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Send “Save the Date” → “Registration Now Open” → “Last Chance to Register.”
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Include sponsor logos in every send.
2. Social Media Push
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Countdown posts with golfer photos, prizes, and sponsor spotlights.
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Tag sponsors to boost reach.
3. Local Press & Networking
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Submit event to local newspapers, radio, chamber of commerce.
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Ask board members & sponsors to promote via their networks.
4. Incentives
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Early-bird discounts.
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Referral prizes for teams who bring another foursome.
PHASE 3: Day-of Event Execution
Goal: Deliver a smooth, memorable day.
1. Registration Area
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Hand out Custom Golf Bag Tags for golfers to show off their support for your cause
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Goodie bags with Custom Logo Tees, Custom Logo Balls, and other items with your sponsor's logo; have a company "sponsor" an item for the goodie bag and put their logo on the item.
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Popular ideas:
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1. Personalized Tumblers
Offer stainless-steel tumblers with custom engravings, combining practicality with a personal touch.2. Multi-Functional Divot Tools
Provide tools that serve multiple purposes, such as ball markers, groove cleaners, and bottle openers, enhancing utility and appreciation.3. Custom Cooler Bags
Distribute insulated cooler bags featuring the tournament logo, offering participants a useful and branded keepsake.
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SuperTicket Fundraising Package Sales Table.
2. On-Course Fun
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Hole contests: Longest Drive, Closest-to-Pin, Straightest Drive.
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Beat the Pro challenge.
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Food/beverage stations (partner with local breweries or BBQ joints).
3. Photography & Video
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Volunteer or pro photographer.
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Drone shots at signature holes.
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Group photos for post-event sharing.
4. Awards Banquet
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Thank sponsors first.
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Run raffle/auction while guests eat.
PHASE 4: Post-Event Follow-Up (Within 1–2 Weeks)
Goal: Retain sponsors and golfers for next year.
1. Thank You Campaign
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Email recap with photos, fundraising total, and impact statement.
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Tag and thank sponsors on social media.
2. Sponsor Reports
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Send sponsor-specific ROI summary (photos of signage, mentions, media reach).
3. Early Re-Booking
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Offer “Next Year’s Spot” at a discount to current sponsors & golfers.
BONUS: Fundraising Boosters
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Putting Contest: $5 entry, winner gets prize.
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50/50 Raffle: Half to winner, half to charity.
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String Game: Buy a 3–6 foot string to move ball closer to hole.
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Helicopter Ball Drop: Numbered balls dropped from helicopter — closest to target wins.
Call or email us for additional information, complimentary proofs, or if you have any questions.
We are here to help golf tournaments large and small!
1 (877) GTS-0555 or INFO@GTStournaments.com